I am registered with the ICO (Information Commissioners Office) which means I need to tell you what data I am collecting from you and what I intend to do with it.
What data do I keep and why do I need it?
- Name and age – this is basic information that helps me get to know you
- Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I cannot reach you, I will try a different method.
- Basic Information on how you identify yourself: Gender, Ethnicity, Sexual Orientation, Occupation, Living Status. This is information is requested so that I am aware on how you identify yourself. All this information is on my assessment form (available at request) and it is optional whether you disclose this.
- Next of kin/Emergency Contact and Doctor’s details – If I was worried that you were at risk then I may need to contact your next of kin or Doctor. If I can, I will tell you I am going to do this.
- Session notes – I keep very brief notes of our session under a code name for my each client (no real names).These are handwritten and kept in a locked cupboard/filing cabinet always. Disclosure of these records is unlikely, except in any possible legal case of yours, where disclosure is mandated by the court.
Will I share your data and if I do, who will I share it with and for what purpose?
It is very unlikely that I will share your data. I will not sell it or use if for unethical reasons. I may have to share it if my notes are subpoenaed by court, or, if you, or anyone you tell me about, is harmed or at risk of harm, including yourself. I also have regular supervision where I talk about my work, but I only use your first name.
How will I store your data?
All data is handwritten and stored in a locked filing cabinet or cupboard. Your email address may be stored in my email system and will be deleted one month after we cease working together. Only I will access your information and all paper records will be deleted after 5 years (I need to keep them this long in case subpoenaed by a court).
If you have any questions, please feel free to contact me.